Sign up and your first shop
- Open the Vino app and tap Create account. We email you a code to confirm your address.
- Create your shop with its name and shop number.
- Add your brands (next guide). Your 60-day free trial starts with your first shop.
Brands, opening stock and MRP
Inventory → Brand lists every brand with its MRP for Q, P and N. Tap + Add Brand and type the name, the bottles you have now (opening stock) and the MRP of each size. Leave a size at 0 if you don't sell it.
Have your stock in Excel? We can load it for you — ask in Help & support.
Add staff and choose what they see
More → Staff & access → add the person's email, pick a role and tick their shops. They create an account with that email in the app and see those shops.
More → Roles & permissions: tick View or Edit for each screen. For example, cashiers usually edit Invoice, Closing Stock and Counter Closing but only view Brand.
Record an invoice
Inventory → Invoice. Type the bottles received for each brand (Q / P / N) straight down the list, then the bill total from the distributor's bill, and save. Stock goes up for each brand and the bill total is debited in the bank ledger. Tap a recent invoice to see its brands.
Enter the closing stock
Inventory → Closing Stock. At night, count what's left on the shelf and type it for each brand you counted. Brands you leave blank stay “not counted” (nothing sold). Type 0 for a size that sold out.
Sale = opening + invoice − closing, priced at the MRP in force that day. The next day opens with your count. The screen shows how many brands are counted, and two people can count different brands at the same time.
Read the register
Inventory → Register is the day-by-day sheet: opening, invoice, closing, sales and amount for every brand. Scroll right through the days; tap Jump to Today to come back.
Counter closing and Lock Day
Counter Closing: enter the cash and UPI collected, any expenses (rent, salary, transport…) and other income (empty bottles, rent received). Vino compares the counter sale with the sale worked out from stock.
When the day is right, tap Submit & Lock Day — nobody can change it until the owner reopens it.
Bank deposits (cash and UPI)
Owners: Ledger → Bank deposit. Pick the date the money reached the bank and type the cash and/or UPI amount. One deposit can cover several days, for example after a bank holiday.
Sale not yet deposited = counter sale + other income − expenses − deposits. It rises over holidays and drops when you deposit.
Daily Sales Sheet (PDF)
More → Daily Report → pick a day → Generate PDF Report. Share it on WhatsApp or email from the app.
Entering an earlier day
Use the date chips above Invoice, Closing Stock and Counter Closing. Staff can enter up to 1 day back, owners up to 7. Changes carry forward to the following days automatically. A locked day must be reopened first.
Changing MRP
Inventory → Brand shows the rates read-only. Tap ✎ Edit rates, type the new rates, pick the date they start and save. You can schedule a change for a future date; it applies to all stock from that day.
No network at the shop
Every screen works without network: invoices, closing stock, counter closing, expenses, income, deposits, adding and editing brands, MRP, brand order, deleting entries and locking a day. The Register, Ledger and Daily Sales Sheet update at once, and a new day opens on the phone from yesterday's closing. Entries are marked ⏳ Not sent yet and are sent automatically when the network returns — even if the app is closed — and you get a notification. The header shows ● Online or ● Offline.
The phone keeps the last 7 days of each shop. Entries can wait up to 30 days; after 3 days the bar at the top reminds you to connect. If someone else changed the same figure meanwhile, the entry moves to “Needs attention” so you can check it. Staff, roles and subscription need internet.
More than one shop
Tap the shop name at the top of the app to switch. Owners see all shops together on the web: Vino web admin → Dashboard. To stop using a shop, hide it (More → Shops); its history is kept and you can show it again.
Free trial and plans
Vino is free for 60 days. From 15 days before the end you'll see a reminder. Choose a plan in More → Subscription, pay with PhonePe or any UPI app (scan the QR or tap the button), and type the UPI reference number. We confirm it and your plan starts.
If a trial or plan ends unpaid, the app is locked for the owner and staff until payment. Your figures stay safe.
Forgot password
On the app's sign-in screen tap Forgot password?. We email you a code; type it and choose a new password.